School Fees Management & Accounting Software
SchoolDesk combines school fee billing with full double-entry accounting and inventory. Create and schedule bills, apply scholarships, accept payments including mobile money, remind guardians automatically, reconcile your bank statements and produce financial reports in one system.
Book a demo
What School Fees, Accounting & Inventory includes
- Create bill groups for current and future terms, save drafts, and set daily, weekly or monthly recurring charges.
- Apply waivers and scholarships to groups of students by percentage or amount.
- Record payments by cash, bank, cheque, e-wallet or online, including mobile money such as MTN Mobile Money and M-PESA.
- Send automatic fee reminders weekly, every two weeks or monthly, plus payment confirmations to guardians.
- Set payment rules such as settling arrears first and using overpayments on new bills.
- Double-entry accounting with a chart of accounts, trial balance, income statement and balance sheet.
- Bank reconciliation: import bank statements and match them automatically.
- Inventory across multiple stores, with stock levels, cycle counts, item bundles and pending supplies.
- Sell inventory to guardians through an online store.
How it works
- 1
Set up bills
Create bill groups for the term, add waivers or scholarships, and schedule recurring charges.
- 2
Collect payments
Record cash, bank and cheque payments or accept online payments including mobile money.
- 3
Remind automatically
Guardians receive scheduled fee reminders and payment confirmations.
- 4
Reconcile and report
Match bank statements and review the trial balance, income statement and balance sheet.
Why schools choose it
Less time chasing fees
Scheduled reminders and online payments reduce manual follow-up.
Real accounting, not just a fee list
Double-entry books and formal financial statements are built in.
Faster month-end
Bank reconciliation matches imported statements automatically.
Organized school supplies
Track stock across stores, bundle items and sell through the online store.
Frequently asked questions
Can parents pay school fees with mobile money?
Yes. SchoolDesk supports online payments, including mobile money such as MTN Mobile Money and M-PESA, alongside cash, bank and cheque payments.
Does SchoolDesk send fee reminders?
Yes. Schools can schedule automatic fee reminders weekly, every two weeks or monthly, and guardians receive payment confirmations.
What financial reports does SchoolDesk provide?
SchoolDesk includes double-entry accounting with a trial balance, income statement and balance sheet, plus bank reconciliation and fee payment reports.
Can we give scholarships or discounts?
Yes. Waivers and scholarships can be applied to groups of students as a percentage or a fixed amount.
Related features
Canteen & Transport Management
Run your school canteen and bus service with subscription, pay-as-you-go or e-wallet billing, eligibility lists, weekly menus, trip notifications and offline scans.
Payroll & Staff Management
Run school payroll with PAYE tax tables, allowances, deductions and staff loans, share payslips in the Staff app, and manage leave requests and approvals.