Cashless School Canteen & Transport Management
SchoolDesk manages your school canteen and transport services from billing to the daily scan. Choose how each service is paid for, control which students are eligible, publish a weekly menu, and let guardians know when their child is picked up or dropped off by the school bus.
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What Canteen & Transport Management includes
- Bill canteen and transport by subscription, pay as you go, manually or from the e-wallet.
- Set different canteen and transport costs per class.
- Keep eligible student lists, add students by class, and prevent non-eligible students from eating.
- Prepaid and postpaid options with balance controls.
- Optionally bill daily based on attendance, so absent students are not charged.
- Publish a weekly canteen menu covering snacks, lunch, supper and more.
- Guardians get notified for home pickup, school drop-off, school pickup and home drop-off.
- Print receipts for wallet deposits and withdrawals on thermal or full-size printers.
- See separate canteen, transport and wallet balances with charts, and bill both through school fees.
How it works
- 1
Choose a billing model
Set each service to subscription, pay as you go, manual or e-wallet billing, with costs per class.
- 2
Set eligibility
Add eligible students by class and decide whether non-eligible students can be served.
- 3
Tap to serve or board
Staff tap the student's smart ID in the canteen or on the bus, even without internet.
- 4
Track and notify
Balances update, daily lists are recorded, and guardians are notified of bus pickups and drop-offs.
Why schools choose it
Flexible payment options
Pick the billing model that fits how your families pay.
Fewer unpaid meals and trips
Eligibility lists and balance controls stop services running up debt.
Parents stay informed
Transport notifications show when a child is picked up and dropped off.
Clear daily records
See who ate each day and who used transport, with balances per service.
Frequently asked questions
How can schools charge for canteen and transport?
SchoolDesk supports subscription, pay-as-you-go, manual and e-wallet billing, with different costs per class. Canteen and transport can also be billed through school fees.
Can we stop students who haven't paid from being served?
Yes. Schools keep eligible student lists and can prevent non-eligible students from eating, or use prepaid options and balance controls.
Are parents notified when the school bus picks up their child?
Yes. Guardians receive notifications for home pickup, school drop-off, school pickup and home drop-off.
What happens if the internet goes down?
Canteen and transport scans are saved on the staff device and uploaded automatically when the connection returns.
Related features
Smart ID Cards & Wristbands
NFC smart IDs for students and staff: tap to check in and out, pay from an e-wallet in the canteen, shop or bus, and sign visitors in. Works offline.
School Fees, Accounting & Inventory
Bill school fees, collect payments including mobile money, send automatic fee reminders, reconcile bank statements, and manage inventory and an online store.