School Payroll & Staff Management Software
SchoolDesk brings staff records, payroll, loans and leave together. Run payroll with allowances, deductions and tax tables for your country, pay staff through SchoolDesk or record manual payments, and let staff view payslips and request leave from the SchoolDesk Staff app.
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What Payroll & Staff Management includes
- Keep staff records in one place, including bank and mobile money details.
- Payroll types for permanent, non-tax-paying and casual staff.
- Add allowances, taxable and non-taxable additions, tax exemptions and deductions such as welfare and dues.
- Built-in PAYE tax tables for Ghana, Liberia and Sierra Leone, with SSNIT and Tier 1 and Tier 2 pension reports.
- Pay staff through SchoolDesk or record manual payments, with bank payment lists for each bank.
- Interest-free staff loans repaid automatically through payroll.
- Staff view and download payslips in the Staff app.
- Leave policies with annual, monthly or unlimited allowances, one- or two-level approval, and leave requests from the Staff app.
How it works
- 1
Set up staff
Add staff records, payroll type, bank or mobile money details and allowances.
- 2
Run payroll
Calculate pay with additions, deductions, tax tables and loan repayments.
- 3
Pay and share payslips
Pay through SchoolDesk or by bank list, and staff view payslips in their app.
- 4
Manage leave
Staff request leave in the app and managers approve it at one or two levels.
Why schools choose it
Less manual payroll work
Allowances, deductions, tax and loan repayments are handled in one run.
Fewer payslip requests
Staff find and download their payslips themselves.
Built for local rules
PAYE tables and SSNIT and pension reports suit schools in West Africa.
Organized leave
Leave balances, policies and approvals live in the same system.
Frequently asked questions
Does SchoolDesk handle school payroll?
Yes. SchoolDesk runs payroll with allowances, deductions and tax exemptions, includes PAYE tax tables for Ghana, Liberia and Sierra Leone, and produces SSNIT and pension reports.
Can staff see their payslips on their phones?
Yes. Staff can view their payslip breakdown and download it as a PDF in the SchoolDesk Staff app.
Can staff request leave in the app?
Yes. Staff request leave and see their balance in the Staff app, and requests go through one- or two-level approval based on your leave policy.
Can schools give staff loans through payroll?
Yes. SchoolDesk supports interest-free staff loans that are repaid automatically through payroll.
Related features
Security, Roles & Permissions
Custom staff roles with view, add, edit and delete permissions, permission-controlled exports, secure sign-in, biometric app lock and EU-hosted data.
School Fees, Accounting & Inventory
Bill school fees, collect payments including mobile money, send automatic fee reminders, reconcile bank statements, and manage inventory and an online store.