Student Safety, Visitor Management & Clinic Records
SchoolDesk helps schools know who is on campus and keeps parents informed. Guardians are notified at check-in and checkout, staff record who drops off and collects each child, visitors are tracked with NFC tags, and the school clinic keeps a medical history for every student and staff member.
Book a demo
What Student Safety & Health Records includes
- Guardians receive check-in and checkout notifications.
- Require staff to record the drop-off and pickup person at each check-in and checkout.
- Optionally deny entry to students owing fees, by amount or percentage, with an entry denied notification.
- Log visitors with name, phone, photo, visitor type, purpose and department visited.
- Give visitors an NFC tag at sign-in and scan it to sign them out.
- Flag visitors as on premise or overstayed against a maximum stay you set.
- Record clinic visits with symptoms, diagnosis, prescription, temperature and blood pressure.
- Keep a searchable medical history for students and staff, with follow-up instructions.
How it works
- 1
Tap in at the gate
Students check in with their smart ID and guardians are notified.
- 2
Record the handover
Staff select who dropped the child off or is collecting them.
- 3
Tag visitors
Visitors are logged with a photo and given an NFC tag that signs them out when scanned.
- 4
Log clinic visits
The nurse records symptoms, vital signs and treatment in the student's medical history.
Why schools choose it
Parents have peace of mind
Notifications confirm when a child arrives and leaves.
Safer handovers
Staff record exactly who drops off and collects each student.
Know who is on campus
Visitor tags and overstay alerts show who is still on the premises.
Health history in one place
Clinic visits, vital signs and treatments are recorded for every student and staff member.
Frequently asked questions
Are parents notified when their child arrives at school?
Yes. Guardians receive a push notification when their child checks in and when they check out.
Can we record who picks up each student?
Yes. Schools can require staff to select the drop-off or pickup person at every check-in and checkout.
How does SchoolDesk manage visitors?
Visitors are logged with their details and photo and given an NFC tag, which is scanned to sign them out. SchoolDesk flags visitors who stay longer than the limit you set.
Does SchoolDesk have a school clinic module?
Yes. Staff can record clinic visits with symptoms, diagnosis, prescription, temperature and blood pressure, building a medical history for each student and staff member.
Related features
Smart ID Cards & Wristbands
NFC smart IDs for students and staff: tap to check in and out, pay from an e-wallet in the canteen, shop or bus, and sign visitors in. Works offline.
Parent-School Diary & Messaging
A two-way digital diary, daily reports, SMS, email and app messaging, automatic fee reminders and a school calendar to keep parents informed.